JOB TITLE: Events & Marketing Coordinator
REPORTS TO: Vice President of Business Growth & Talent
POSITION STATUS: Full-time, Non-Exempt
REVISED: November 2024


About the job

The Events and Marketing Coordinator ensures a positive member experience by envisioning, coordinating, and implementing member events with careful consideration of the diverse needs and backgrounds within the membership and community. The Events & Marketing Coordinator is responsible for creating compelling content and marketing events and programs. They are responsible for developing and executing group learning, programs, as well as special events (in-person and virtual).

What you’ll do -

Event & Program Coordination

• Demonstrate a passion for production, design, arrangement, and execution of both in-person and virtual events. Assist in developing events   that align with the Chamber’s brand, vision, and priorities.
• Research and collect data on events through surveys, membership conversations, sponsor feedback, and other avenues to evaluate event    success, recommending and instituting modifications as needed.
• Suggest new events and programs as needed to fulfill the needs of our membership.
• Run reports on attendance, revenue, and other pertinent data as requested to inform the future direction of various events.
• Ensure the achievement of event net revenue and attendance goals, as well as revenue collection.
• Annual Events include, but are not limited to: Chamber Annual Meeting, Ag Appreciation Celebration Week & Banquet, Keep the Cheer Here,   Ag Tour, Chamber Breakfast, Chamber Open golf tournament, and other industry-specific promotional campaigns. Additional
  events such as Monthly Luncheons, Chamber A.M., and others as they are developed.

Event/Program Marketing

• Develop content and market special events, collaborating with the Chamber Communications Team to ensure that our members, the   community, and the media are aware of Chamber special events.
• Create engaging content and coordinate messaging across multiple platforms, ensuring consistent brand representation.
• Support the development and implementation of creative event and program promotions.
• In partnership with the Communications Team, develop visual storytelling content for social media engagement before, during, and after   events.
• Collaborate with the Membership & Finance Department to develop sponsorship packages and materials.
• Programs, Networks, Education & Remote Learning
• Coordinate, schedule, and execute networking and learning sessions.
• Coordinate logistics such as venues, catering, presentations, speakers, and the full member experience. Develop positive and memorable    interactions from registration to post-event.

General:

• Develop proficiency in Customer Relationship Management (CRM) software to manage recruitment, registration, invoicing, and payments for   events and programs.
• Utilize social media to market programs and events, recruit attendees, and document and share the member experiences created by the   Chamber.
• Assist the Chamber Communications Team with social media activities to promote new members and share existing member posts where   appropriate.
• Develop and apply an understanding of the Chamber’s brand, mission, vision, and priorities to help inform the program of work.
• Perform other duties as assigned to further the mission and vision of the organization.
• Willing and able to work evenings, weekends and/or holidays based on event & program requirements.
• Carefully consider the diverse needs and backgrounds within the membership and community when creating member experiences.
• Communicate effectively both verbally and in writing and demonstrate excellent listening skills.
• Gather the necessary information to make effective and timely decisions.
• Other duties as assigned.

What you need -

• Associate or Bachelor’s degree in Marketing, Communications, Business Administration, or related field preferred.
• Curriculum development, logistics, project management, team collaboration, and event planning experience are required.
• Must possess a valid Driver’s License and automobile insurance.

What you’ll get -

Salary range of $45k-$55k annually DOE, generous performance based annual bonus and comprehensive benefits package including: Medical, dental, vision insurance – 75% employer paid premium; life, and long-term disability insurance; Paid Time Off; Flexible spending accounts; paid holidays and floating holidays; 401(k) 3% employer contribution & up to 4% match (must meet eligibility requirements).

Qualified candidates submit a cover letter, three references and resume to hr@billingschamber.com for consideration. Full job description available at time of interview or upon request. EEO.